Running an audio or video conference in Teams

Teams manages online meetings very well, whether it is a one-one voice call, or a group meeting. Participants have control over their video and voice sharing options. Chat runs concurrently with a call, and the attendees’ controls are quite straightforward, allowing screen sharing, note-taking and a video recording of the meeting.

Start a meeting in a particular channel

To create a new video call in a specific channel, first select the team and channel you would like to make the call in. Next, click the meet now button at the screen.

Choose whether to initiate the meeting now or schedule it for later.

Create a call in an existing chat or conversation.

From your chat tab, select the chat you want to initiate the call in, and choose the option to call by video or voice.

Use the control panel to toggle video and microphone on and off, share your screen, access the chat, and view the list of participants.

Use the more actionsbutton in the centre of the control panel to access the recording controls and other useful settings

Watch a video tutorial about running an online meeting in Teams

Tips for using Teams

Conference calls

When joining a call, there may already be other participants in the session. Join with your microphone off to minimise disruption.
Switch your microphone to ‘mute’ when you aren’t speaking.

If you want to speak, type ‘hand’ in the chat bar so the chair can see you want to talk.

Video can improve a meeting, but if bandwidth is at a premium at home consider switching your video off. You can do this through audio’ settings.

Managing files and discussions

Keep files in folders, either in your Team or the relevant channel. These will accumulate over time and can become disorganised. Some initial organisation will help in the long term. 

Use the ‘Reply’ option in conversations to add further points to that conversation.

Use the @ function in conversations to mention groups or individuals, they will be notified to look at that post